How to Send Documents Securely Over the Internet

Wed, Mar 30, 2022 4:46 AM Technology

Is your team safely transferring confidential documents over the internet? It can be a challenge to keep data protected when operating remotely. Check out these solutions designed to protect company information from unauthorized access.

There has never been a greater demand for tools to keep data safe when communicating around the internet. In the U.S., due to COVID-19, major businesses such as Facebook, Square, Box, and Slack have all extended work-from-home plans indefinitely.

It is a good idea for those organizations that are only getting used to having remote workers to improve cybersecurity and safeguard confidential documents that need to be exchanged online. With a wide variety of IT security solutions on the market, evaluating various types of software along with the features that suit your business needs is helpful.

These tools are designed to help the teams safely access and exchange data when using external or home networks. Such solutions will proactively help organizations prevent costly errors in cybersecurity. We'll focus on file sharing, encryption, and VPN solutions and explore how your business data can be protected from unauthorized access.

Solution #1: Encryption Softwares

Encryption solutions act as security programs that prevent unauthorized access to information, files, networks, or applications. These technologies can help the organization secure confidential data by encrypting, encoding, or concealing data as it is exchanged with various teams across the internet.

Encryption software can help companies that consistently exchange confidential consumer data around the internet. Popular features include compliance management, network monitoring, threat detection, password management, and secure data storage.

Solution #2: VPN Softwares

Via encrypted connections, these solutions enable remote teams to securely access corporate networks.

For enterprises, VPN software is an efficient way to secure data and safeguard shared information. It establishes stable connections, regardless of location, between employee devices and a web server. Anonymous browsing, data encryption, DNS leak security, and a kill switch are common features.

Solution #3:File Sharing Softwares

File sharing software provides collaboration tools that allow teams to easily and securely exchange information. These technologies are designed to provide safe access from any location and computer with an internet connection for all stakeholders.

Document management, access controls/permissions, audit trails, messaging tools, and data encryption are standard features. Let's look at common features that are included in applications in file-sharing.

Using streams of shared folder operation to track documents
With real-time activity streams for shared folders, organizations can ensure that documents are properly handled by teams. This feature will help managers proactively detect any suspicious behavior, such as an unauthorized user making unexpected document changes or sharing files with others, by monitoring any document changes and new uploads.

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